OHS management
A management system that is structured, current and run by professionals
Systems implemented under the applicable regulation in force.
The problem
An SG-SST (Colombia's mandatory occupational health and safety management system) is rarely breached all at once: it expires. The legal register falls out of date, the annual work plan goes unexecuted, training sessions go unrecorded. None of it warns you when it happens; all of it surfaces together the day the ARL (the employer's occupational risk insurer) or the Ministerio de Trabajo shows up.
This service is for companies with direct employees or contractors, required to comply with Decreto 1072 de 2015, Resolución 0312 de 2019 and the other applicable regulations, that have no dedicated owner keeping the system alive and up to date.
The result of what we do
- 7/7
- Minimum standards of Resolución 0312 de 2019 assessed, with a closure plan per finding.
- (The applicable number varies with company size: 7, 21 or 60 standards.)
- 100%
- Annual SG-SST work plan, required by Decreto 1072 de 2015, with an owner, a date and a budget assigned.
- 0
- Requirements from the ARL or the Ministerio de Trabajo left without a technical response.
Scope
Assessment and baseline
Where the system stands today against Decreto 1072 de 2015 and Resolución 0312 de 2019, before moving anything.
- Organizational assessment and full evaluation of the current state of the system.
- Definition of SG-SST objectives and targets aligned with the operation.
SG-SST implementation
The mandatory system, built on Decreto 1072 de 2015 and assessed against the minimum standards of Resolución 0312 de 2019.
- Assessment of minimum standards and improvement plan under Resolución 0312 de 2019.
- Legal requirements register for occupational health and safety, with expiry tracking.
- Annual SG-SST work plan with owners, budget and schedule, under Decreto 1072 de 2015.
- Hazard identification, risk assessment and definition of controls.
- Formation and support of the COPASST (the joint occupational health and safety committee), the workplace coexistence committee and the emergency brigades.
- Occupational medical examination program and management of medical recommendations.
- Investigation of workplace incidents and accidents, with timely reporting to the ARL.
Administration and upkeep
Keeping the system alive after implementation: indicators, documentation and continuous improvement.
- Design and measurement of management and performance indicators (KPIs).
- Standardization of processes and operating procedures.
- End-to-end document management for the system.
- Optimization and continuous improvement of existing systems.
- Support in internal audits and preparation for the organization's growth.
Frequently asked questions
Which minimum standards apply to my company?
It depends on headcount and risk level. Resolución 0312 de 2019 sets tiers around those two variables; for non-agricultural companies there are three: seven standards for companies with up to ten workers at risk level I, II or III; twenty-one for those with eleven to fifty workers at those same levels; and the full sixty standards for companies with more than fifty workers or at risk level IV or V. The initial assessment establishes which tier applies before we propose any scope.
How often does the SG-SST have to be updated?
The self-assessment of minimum standards and the improvement plan are annual, and the work plan is drawn up for each year with owners and a budget. The legal requirements register is reviewed whenever the applicable regulation changes, and the hazard identification whenever a process changes, machinery is brought in or an accident occurs.
What happens if we don't have the SG-SST implemented?
Non-compliance is sanctioned by the Ministerio de Trabajo, Colombia's ministry of labor, with fines that scale with company size and severity and can go as far as closing the site. But the larger exposure is usually a different one: without a documented system, a workplace accident leaves the employer without the evidence of diligence that protects it in the proceedings that follow.
Can you administer the system if we already have it in place?
Yes, that is exactly this service line. Many companies have the system implemented and nobody to sustain it: we take over the administration with monthly follow-up, indicators and whatever updates the regulation calls for, without redoing what already works.